Resources for Student Organizations
- Rhode Island College Student Organization Registration for Existing Groups
- Rhode Island College Student Organization Registration for New Groups
- Starting a New Student Organization
- Event Planning Guide for Student Groups
- Space Requests Through EMS
- Student Activities (SA) Marketing
- Student Organization News Archives
- Event Planning and Policy Workshops/Student Organization Orientation
- Student Organization Leadership Workshops
- Student Organization Advisor Programs
- Authorization Procedures for Raffles and BINGO
- Student Union Office Space for Clubs and Organizations
Rhode Island College
Student Organization Registration for Existing Groups
There are two systems for student organization registration at Rhode Island College: Institutional Recognition through Student Activities and Student Community Government, Inc. Recognition.
In regards to Institutional Recogntion, all student organizations wishing to utilize the services of Rhode Island College must complete the registration process each year. This process was developed to provide consistent guidelines and expectations for all student organizations utilizing the Rhode Island College name and to align said organizations with the rules, regulations and laws of Rhode Island College, and the State of Rhode Island. Furthermore, it ensures that student organizations are aware of the event planning process, as well as the services of the Office of Student Activities, to help pave the way for successful program outcomes.
In order to be officially recognized by Rhode Island College, student organizations must complete the following steps:
Log into RIConnect and go to RIC Custom Applications - Student Organizations.
- Search for your student organization and select the appropriate academic year. Either enter the student ID number of each officer OR search using first and/or last name.
- Search for your advisor using first and/or last name. If your organization has more than one advisor, select the plus (+) button to add a second advisor.
- Once you have entered all of the information, press Save. You will receive a confirmation email from Student Activities confirming the receipt of the information.
- Please note that, at minimum, an organization must list its President, Treasurer, and Advisor in order for the submission to be valid. A full executive board with President, Vice President, Treasurer, and Secretary is highly encouraged.
- Keep your RIConnect officer information accurate by submitting any changes in officers or advisors.
- Meet with either the Assistant Director, Student Activities, or a designated Student Activities staff member, to review College policies and officer responsibilities.
Recognition through Student Activities entitles organizations to the following privileges:
- Reserve space and services on campus through EMS
- Use of campus resources including ticket sales, supplies from Student Union 408, AV equipment, 250 page printing accout through User Support Services*, and other benefits
- Participate in Campus Activities Day and Student Organization Showcase
- Apply for office space in the Student Union and Ducey Media Center
- Utilize the services of Student Activities (SA) Marketing
- Listed in the Student Organization Directory maintained by Student Activities
- Have a mailbox in the Student Union Welcome & Information Center
- Receive an so.ric.edu e-mail account
- Use the Rhode Island College name in association with your organization
- Event planning support and assistance from Student Activities
*Note that individual undergraduate students receive 250 prints per semester and graduate students receive 500 prints per semester. The student organization print account is for organization-related business only.
Along with yearly organization registration, updates to officer information, and meeting with staff from Student Activities, student organizations must uphold the following responsibilities in order to maintain receipt of the above privileges:
- Members represent themselves and the organization in a manner and behavior that is consistent with the policies, procedures, and reputation of Rhode Island College
- Check student organization mailboxes and email accounts on a regular basis to receive important announcements
- Follow all College, local, state, and federal laws governing student organization-related activities
- Adhere to the guidelines detailed in the organization's constitution
In regards to Student Community Government, Inc. Recognition, organizations must complete additional requirements including meeting with the SCG Treasurer to review financial policies, signing President and Treasurer Affidavits, submitting a signed Advisor Agreement, and keeping an updated constitution on file. For more information on SCG requirements and recognition, visit http://scg.ric.edu, call (401) 456-8088, email email@example.com, or go to Student Union 401. SCG recognition is necessary for funding eligibility and financial account management, inclusion in the Storgy Awards, and other benefits.
Once your organization has completed the tasks outlined in Steps for Starting a New Student Organization and received Student Community Government, Inc. Parliament approval, the following process guides the establishment of various College services for the organization.
- Submit your officer contact information through the online form.
- Meet with a Student Activities staff member to review policies related to student organizations; a staff member will contact you to set up a meeting upon receipt of the online form.
- See Student Community Government, Inc. to complete financial paperwork and set up a billing account.
- Bring or email the billing account number to Marissa Weiss, Assistant Director, Student Activities in Student Union 408 in order to start the process for setting up an organization email account and EMS access.
- Student Activities will submit a request to User Support Services to set up an organization email account. Once this account is established, you will be sent the username and password.
- After the email account is set up, Student Activities will submit a request to Management Information Services (MIS) to grant access to EMS. Once access is granted, you will be sent a notification email. Please note that while you are waiting for access to be granted, your advisor can log into EMS to make space reservations on the organization's behalf.
Student Activities appreciates your patience during this process! It can take at least a month to complete the entire process. To speed things up, make sure to submit officer information, complete the SCG financial paperwork, and meet with Student Activities as soon as possible.
Starting a New Student Organization
If you would like to start a new student organization at Rhode Island College, please go to the section on Campus Involvement Opportunities for a description of the process.
Event Planning Guide for Student Groups
The Event Planning Guide for Student Groups features valuable information on policies, procedures, and forms used in organizing programs and activities at Rhode Island College. Each student organization will receive a USB drive with a copy of the Guide.
Rhode Island College is now using EMS (Event Management System) for space, catering, audio-visual, and event equipment reservations. Student organizations will need to use their assigned group email account to log into EMS at http://www.ric.edu/ems/. If you do not know your organization's email address or password, contact the Student Union at 456-8034, Student Union 408. Access the tutorials on EMS for detailed instructions on the system's features.
The below forms, which are also included in the Event Planning Guide, are intended for use by recognized student organizations to access resources and follow College procedures.
VIP Guest Policy: Student organizations, as well as College departments, are required to notify the College administration of visits to the College of VIP guests including government officials, presidents, chief executive officers (CEOs) of institutions and private sector organizations, and other prominent members of the community. The complete policy on VIP guests can be found at
Travel Registration Form: This form must be submitted to Student Activities in Student Union 408, along with the yellow copies of signed waivers for each participant, at least 3 working days before the trip.
Student Union Welcome & Information Center Ticket Contract and Signup Sheet: These forms, along with numbered tickets, can be submitted to Abby Brunelle, the Welcome & Information Center student manager, to have the Center sell tickets for an organization's event. For more information on this process, visit the Center on the main level of the Student Union, or call 456-8148.
SA Marketing, formerly Student Graphics, which is located in Student Union 435, offers graphic design services for student organizations. The SA Marketing staff members are talented RIC students studying Graphic Design, Marketing, Public Relations, and Management. The services of SA Marketing include marketing consultations, social media campaigns, flyer posting, large-scale banners, logo designs, posters, and brochures.
Each student organization is given 300 FREE SA Marketing points to use for orders throughout the year. These points can be used for any SA Marketing services throughout the school year. Any additional orders over the 300 points will be billed to the student organization.
To place an order, complete the Group Request Form and bring it to Student Union 435. Order forms are also available at the SA Marketing office and in Student Union 408. Please note that orders take a minimum of 2 weeks to complete.
Rhode Island College Departments can also place orders by completing the Form and bringing it to Student Union 435. Departments are given 1 FREE SA Marketing order per semester. Additional orders are billed to the department.
At the beginning of the school year, each student organization must meet with either the Assistant Director, Student Activities or a designated Student Activities Staff member to review the policies and procedures in event planning at the College, available resources, and student organization responsibilities. The Organizational President and an additional officer must attend the meeting. In addition, other officers and the organization's advisor are invited to attend. To set up a meeting, call 456-8469.
RIC Student Activities sends regular bulletins to student organization officers and advisors, which include updates on events, resources, services, important deadlines, and other pertinent information. Past editions of these bulletins, called the RIC Student Organization News, are posted below. To request to have an announcement added to the News, send the information to firstname.lastname@example.org, Student Activities Graduate Intern.
Student Organization Leadership Workshops and skill Development Resources
Each semester Student Activities plans workshops dedicated to helping students to learn useful leadership and organizational skills. To RSVP for the programs, contact Student Activities Graduate Intern at email@example.com.
Each semester Student Activities plans a series of programs designed to support and celebrate student organization advisors in their work with student groups. To RSVP for any of the programs, contact Student Activities Graduate Intern at firstname.lastname@example.org.
In order to run a raffle or BINGO game in which individuals pay to participate, you must get authorization from the Rhode Island State Police. The application and guidelines for raffle approval can be found at http://www.risp.state.ri.us/charitablegaming/. Below are a few important excerpts from the guidelines.
Definition of Charitable Gaming
A game of chance is defined as any game wherein the element of chance predominates over the element of skill in the possibility of winning a prize, with pecuniary consideration being involved to participate. The elements of a game of chance are chance, a prize and consideration (or money) i.e. something put up.
The game must be conducted by a charitable organization. Only members of the organization can be involved in the control and management of the game. All proceeds, minus the expenses of the game, must be used for a charitable purpose. No one under the age of 18 is allowed to participate.
How to Obtain Authorization
An application fee of five dollars ($5.00) is required with each application for raffles or bingo's. Please enclose a check in that amount made payable to Rhode Island State Police when you submit your application.
If your organization wishes to conduct a raffle, you may obtain the raffle application from your local police department or from this web page. After you complete the application, send it to the chief of police in the city or town where the drawing will be held.
Charitable Gaming Unit – Rhode Island State Police
Phone: (401) 444-1147
FAX: (401) 444-1133
Registered student organizations at Rhode Island College are eligible to apply for office space in the Student Union. Each April the Student Union Advisory Board accepts applications from student organizations who would like to request office space for the following academic year.
All student organizations who are interested in applying for office space in the Student Union for 2013-2014 will be able to do so between Monday, April 15, 2013 and Thursday, May 2, 2013. To apply, please submit the online application. Applications are required for all iterested student groups, including those who currently hold space.
To be eligible for office space, student organizations must
- Be currently recognized
- Have elected officers for 2013-2014 before applying
- Designate a newly elected officer to submit the application on your group's behalf
- Complete the 2013-2014 online registration form
For more information, contact the Director of the Student Union, Kristen Salemi.