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Administrative Calendar

Fall 2009 |
Spring 2010 |

Fall Semester 2009

Note: Calendar subject to change.

August
17	Monday	New student orientation begins
17	Monday	Faculty workload system available to chairs for update
18	Tuesday	Library reserve list for fall semester due in library
20	Thursday	Late registration for returning students
24	Monday	Regular work hours (8:30 am - 4:30 pm) resume
24	Monday	Administrative conference
26	Wednesday	Opening Convocation
28	Friday	Summer and fall 2010 course schedule planning materials to chairs and deans
28	Friday	Registration for senior citizens and students with unemployment waivers
31	Monday	Classes begin
September
1	Tuesday	Vice president to return PSA sabbatical proposal to applicant if information is insufficient
1	Tuesday	Terms begin for new members of the Committee on College Lectures
4	Friday	Spring 2010 course bulletin to printer
7	Monday	Labor Day (college closed)
15	Tuesday	Last day for adding courses
15	Tuesday	Book order forms for spring semester to chairs from Campus Store
15	Tuesday	Resubmission of PSA sabbatical proposal by applicant to vice president if information was returned as insufficient
22	Tuesday	Faculty sabbatical requests for 2010-2011 to chairs
22	Tuesday	Deadline for forwarding notice to Treasurer of RIC/AFT of new faculty hired within the bargaining unit
25	Friday	Spring 2010 Course Bulletin mailed to students
25	Friday	Personal data forms to chairs from Office of Human Resources
28	Monday	Faculty load assignment forms to deans from chairs
30	Wednesday	Deadline for Faculty Research Committee grant recipients to submit progress reports
October
1	Thursday	Per Clery Act, annual security report published by Security & Safety
1	Thursday	Non-renewal of term appointments: faculty in first year of service for terms ending in January
2	Friday	Homecoming begins
3	Saturday	Homecoming concludes
5	Monday	Faculty sabbatical requests for 2010-2011 to deans
5	Monday	Draft #1 of Summer 2010 course schedule due in Scheduling Office from deans
9	Friday	Draft #1 of Fall 2010 course schedule due in Scheduling Office from deans
12	Monday	Columbus Day (college closed, library open - holiday hours)
13	Tuesday	Monday classes meet today
14	Wednesday	Completed book order forms for spring semester submitted by faculty to chairs
14	Wednesday	Vice presidents to forward all PSA applications to President with recommendations
16	Friday	Completed book order forms for spring semester to Campus Store from chairs
16	Friday	Faculty workload forms from deans to Institutional Research & Planning
16	Friday	VPAA selects award committee and issues call for nominations for the President's Award for Excellence in Teaching
23	Friday	Deadline for first meeting of the Elections Committee
23	Friday	Midsemester grades due by noon
26	Monday	Spring registration for degree candidates begins
26	Monday	Faculty sabbatical requests from deans to VPAA
November
1	Sunday	Admissions deadline for spring second-degree applications
6	Friday	Last day to withdraw from courses without permission
6	Friday	Draft #1 of Summer 2010 course schedule returned to chairs and deans from Scheduling Office
6	Friday	Deans to ask department chairs for list of faculty who are preparing tenure or promotion materials
11	Wednesday	Veterans Day (college closed, library open - holiday hours)
14	Saturday	Annual Admissions Open House
15	Sunday	Financial aid deadline for new students entering in spring
15	Sunday	Deadline for spring freshman and transfer applications
17	Tuesday	Draft #1 of Fall 2010 course schedule returned to chairs and deans from Scheduling Office
17	Tuesday	Draft #2 of Summer 2010 course schedule due in Scheduling Office from deans
25	Wednesday	Library open 8:00 am - 5:00 pm
26	Thursday	Thanksgiving recess begins
27	Friday	Library open 9:00 am - 5:00 pm
30	Monday	Classes resume
30	Monday	Spring semester bills mailed
December
1	Tuesday	Department chairs to distribute forms indicating proposed departmental program for forthcoming summer sessions
1	Tuesday	Admissions deadline for spring readmit applications
1	Tuesday	Submission of tenure and promotion materials from faculty members to department chairs
1	Tuesday	For departments with chairs in the third year of a term set to expire the following June 30, such departments shall forward name of chair nominee to appropriate academic dean
3	Thursday	Faculty evaluation forms to chairs from Office of Human Resources
9	Wednesday	Draft #2 of Fall 2010 course schedule due in Scheduling Office from deans
11	Friday	Faculty notified of decisions on sabbatical requests
12	Saturday	Fall semester classes end
14	Monday	President to inform PSA applicants of decisions on sabbatical requests
14	Monday	Final examinations begin
15	Tuesday	Deadline for Presidential Scholarship consideration
15	Tuesday	For evaluations of faculty with joint appointments, chair of primary department shall solicit evaluation information and recommendations from chair and advisory committee of joint department.
15	Tuesday	Non-renewal of term appointments: faculty in second year of service for terms ending in June
15	Tuesday	Deadline for semi-annual review by Committee on College Lectures of expenditures for purpose of re-allocation
18	Friday	Spring registration ends for degree candidates
18	Friday	Nomination deadline for the President's Award for Excellence in Teaching
19	Saturday	Final examinations end
21	Monday	Snow date for final examinations
21	Monday	Spring semester bills due
21	Monday	Deans forward names of department chair nominees to VPAA
25	Friday	Christmas Day (college closed)
28	Monday	Grades due by noon
31	Thursday	Deadline for PSA employees to discharge compensatory time earned between January 1 and June 30, 2009

Page last updated: Thursday, October 8, 2009

Administrative Calendar

Fall Semester 2009

August

September

October

November

December

Spring Semester 2010

January

February

March

April

May

June

July

August

January
1	Friday	New Year's Day (college closed)
2	Saturday	Library reserve list for spring semester due in library from faculty
2	Saturday	Administrators with Board of Governors employees as reports to check with those reports on progress toward annual goals.
4	Monday	Early spring classes start
4	Monday	Faculty workload system available to chairs for update
4	Monday	Deadline for Curriculum Committee action reports to Office of News and Public Relations (for inclusion in CD-ROM update of 2008-2010 Catalog)
4	Monday	Draft #2 of summer 2010 course schedule returned to chairs and deans
4	Monday	Drop for nonpayment
4	Monday	Final changes to summer 2010 course schedule due in Scheduling Office from deans
4	Monday	Draft #2 of fall 2010 course schedule returned to chairs and deans
5	Tuesday	Graduate School Open House
6	Wednesday	VPAA forwards names of departmental chair nominees to president
7	Thursday	Graduate School Open House snow date
8	Friday	Final changes to fall 2010 course schedule due in Scheduling Office from deans
11	Monday	Summer/fall 2010 course schedule downloaded to Office of Publishing Services
13	Wednesday	New student orientation begins
13	Wednesday	Registration for new non-matriculated students
14	Thursday	Final review by chairs of summer/fall 2010 course schedule page proofs
15	Friday	Alumni Awards nomination deadline
15	Friday	Late registration begins
18	Monday	Martin Luther King Day (college closed)
22	Friday	Registration for senior citizens and students with unemployment waivers
22	Friday	Early spring classes end
25	Monday	Spring semester classes begin
28	Thursday	Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator
28	Thursday	Early spring and spring 2011 course schedule planning materials to chairs and deans
February
1	Monday	Admissions deadline for fall PEP applications
1	Monday	Deadline for selection of department chairs by president for vacancies occurring July 1
1	Monday	Consideration of faculty for salary increments, promotion, tenure, and non-renewal
1	Monday	Deadline for notification of PSA employees with compensatory time balances earned between Jun. 30 and Dec. 31, 2009
2	Tuesday	Chairs submit faculty evaluations (including tenure and promotion packages and recommendations) to Deans/Library Director
5	Friday	Last day for adding courses
9	Tuesday	Summer/fall 2010 course bulletin sent to printer
10	Wednesday	Book order forms for fall 2010 semester to chairs from Campus Store
12	Friday	Book order forms for summer sessions to chair
18	Thursday	Faculty workload forms to deans from chairs
22	Monday	Deans/Library Director submit tenure and promotion packages and recommendations to VPAA
26	Friday	Summer/fall 2010 course bulletin mailed to students
March
1	Monday	Financial aid deadline for new freshman and continuing students
1	Monday	Notification of faculty who are to be offered summer session contracts
1	Monday	Deadline for notice of renewal of limited-term appointments for such appointments expiring this year
1	Monday	Non-renewal of term appointments: faculty in first year of service for terms ending in June
1	Monday	Faculty workload forms from deans to Institutional Research & Planning
11	Thursday	Draft #1 of spring 2011 course schedule due in Scheduling Office from deans
12	Friday	Midsemester grades due by noon
12	Friday	Completed book order forms for summer sessions to chairs from faculty
12	Friday	Deadline for submission of materials by nominees for the President's Award for Excellence in Teaching
15	Monday	Spring recess begins
15	Monday	Admissions deadline for fall freshman applications
15	Monday	VPAA submits recommendations and tenure and promotion packages to President
22	Monday	Classes resume
25	Thursday	Book orders for summer sessions to Campus Store by chairs
26	Friday	Completed book order forms for fall semester submitted by faculty to chairs
30	Monday	Completed book order forms for fall semester to Campus Store from chairs
April
1	Thursday	Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator
1	Thursday	Application deadline for financial aid - Summer Sessions
1	Thursday	HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
2	Friday	Last day to withdraw from courses without permission
2	Friday	2007-2010 AFT Agreement automatically renewed unless notice of desire to modify is submitted before this date
2	Friday	2007-2010 PSA@RIC Agreement automatically renewed unless notice of desire to modify is submitted before this date
5	Monday	Summer and fall registration begins
7	Wednesday	Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair's recommendation to the disadvantage of the faculty member
9	Friday	President notifies faculty of promotion and tenure actions (or earlier)
10	Saturday	Admissions Spring Party for admitted freshmen
15	Thursday	President may fill department chair vacancies after this date if departmental nominees were not acceptable
15	Thursday	Notification of department chairs who are to be offered summer session contracts
15	Thursday	Deadline for semi-annual review by Committee on College Lectures of expenditures for purpose of re-allocation
15	Thursday	Faculty Research Committee to submit annual budget request to the President
22	Thursday	Final action of President on retention/salary increments/promotion/tenure in cases where department chair's recommendations not accepted (see Apr. 7)
22	Thursday	Faculty summer teaching contracts due in Office of Continuing Education and Summer Sessions
23	Friday	Library reserve list for Summer Session I due in library
30	Friday	The Committee for the President's Award for Excellence in Teaching will submit to the VPAA a recommendation for the winner of the Award. The VPAA will inform the President.
May
1	Saturday	Admissions enrollment deposit deadline for admitted freshmen
1	Saturday	Deadline for application for leave requiring budgeted funds (for leaves beginning 16 months hence)
1	Saturday	Non-renewal of term appointments: faculty in second year of service for terms ending in January
1	Saturday	Mandatory evaluation period begins for all PSA employees
2	Sunday	Negotiations on PSA Agreement to begin on or before this date if notice had been given of desire to modify
5	Wednesday	Cap and Gown Convocation
6	Thursday	Draft #1 of Spring 2011 course schedule returned to chairs and deans
8	Saturday	Spring semester classes end
10	Monday	Final examinations begin
13	Thursday	Alumni Awards Dinner
14	Friday	Elections for new Council officers by Council-elect
14	Friday	Notice of HBS acceptance for children of RIC faculty
15	Saturday	Final examinations end
15	Saturday	Financial Aid deadline for new transfer, re-admit, and graduate students
17	Monday	Grades due by noon for degree recipients
19	Wednesday	Summer Session I Drop for nonpayment
19	Wednesday	All other grades due by noon
20	Thursday	Graduate Commencement
21	Friday	Summer administrative contracts due in Office of Continuing Education
22	Saturday	Undergraduate Commencement
23	Sunday	Notification of faculty member of summer session I course cancellation
24	Monday	Summer Session I begins
28	Friday	Deans and directors submit annual reports to appropriate vice presidents
28	Friday	Deadline for Board of Governors employees to submit reports on accomplishment of performance goals for 2009-10; also report on new performance goals for 2010-2011.
31	Monday	Memorial Day (college closed)
31	Monday	Deadline for new faculty and student appointments to Committee on College Lectures
31	Monday	Notification of recommendation for tenure/non-renewal for 5th year Assistant Professors
June
1	Tuesday	Admissions deadline for fall transfers, second degree, and performance-based admission (PBA)
1	Tuesday	Page proofs of the interim college catalog are routed to academic and administrative heads
4	Friday	Last day of mandatory evaluation period for all PSA employees
4	Friday	30-day period begins for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
4	Friday	Deadline, annual budget request from Committee on College Lectures to VPAA
4	Friday	Alumni Association scholarship application deadline
7	Monday	Summer work hours (8:00-4:00) begin
10	Thursday	Draft #2 of Spring 2011 course schedule due in Scheduling Office from deans
11	Friday	Vice presidents submit annual reports to the President
14	Monday	Page proofs of the interim college catalog are returned by academic and administrative heads
15	Tuesday	Library reserve list for Summer Session II due in library from faculty
17	Thursday	Draft #2 of Spring 2011 course schedule returned to chairs and deans
21	Monday	Final copy of the interim catalog is sent to the president and VPAA
26	Friday	Fall registration for degree candidates ends
28	Monday	Final changes to spring 2011 course schedule due in Scheduling Office from deans
28	Monday	Final copy of the interim catalog is returned by the president and VPAA
30	Wednesday	Summer Session II - drop for nonpayment
30	Wednesday	Notification of Instructors in third year if contract will not be renewed beyond fourth year
30	Wednesday	Notification of recommendation for tenure/non-renewal for 3rd year Associate or full Professors
30	Wednesday	30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
30	Wednesday	Deadline for PSA employees to discharge compensatory time earned between July 1 and December 31, 2009
July
1	Thursday	Latest updates to the catalog will be accessible on the Web
1	Thursday	Summer Session I payroll checks available
1	Thursday	Promotion and tenure become effective for those promoted to Associate or full Professor after 2 or more years of full time service at RIC
1	Thursday	Terms begin for new members of Council
1	Thursday	Terms begin, members of Academic Standing Committee
2	Friday	Summer Session I ends
2	Friday	Summer and fall registration ends
5	Monday	Independence Day observed (college closed)
5	Monday	Notification of faculty member of summer session II course cancellation
6	Tuesday	Summer Session II begins
6	Tuesday	New Student Orientation begins
7	Wednesday	Summer Session I grades due
7	Wednesday	Fall semester bills mailed
August
1	Sunday	Application deadline for fall admission for re-admission
1	Sunday	Deadline for notification of PSA employees with compensatory time balances earned between Jan. 1 and Jun. 30, 2010
2	Monday	Fall semester bills due
2	Monday	Spring 2011 course schedule downloaded to Office of Publishing Services
5	Thursday	Final review by chairs of spring 2011 course schedule page proofs
6	Friday	Drop for nonpayment
9	Monday	Victory Day (college closed)
12	Thursday	Summer Session II payroll checks available
13	Friday	Summer Session II ends
17	Tuesday	Summer Session II grades due